5 Signs You've Outgrown Your Spreadsheet for Inventory Tracking
Still using Excel or Google Sheets for inventory? Here are 5 clear signs it's time to switch to a dedicated inventory app — and what to look for.
Anatoliy Kim · 4 min read INVENTORY TRACKER AND MANAGEMENT Take Control of
on Capterra, GetApp & Software Advice
Take Control of
Your Inventory |
Avoid stockouts and excess inventory for a stable business. Track receipts, consumption, and expiration dates accurately without spreadsheets.
● No card required · 3-day free trial
Consumables 13 Folders, 78 Items
Office Supplies 3 Folders, 24 Items
Furniture 6 Folders, 71 Items
Equipment 4 Folders, 25 Items
Sound Familiar?
When spreadsheets don't reflect reality and manual entry leads to errors.
01
SPREADSHEET CHAOS
Formulas break, employees forget to log data, and you never know the real stock level.
02
MONEY LOST
Products expire from poor tracking, or you rush to buy items already sitting in storage.
03
AUDIT ANXIETY
Inventory checks take all day, and accounting figures never match actual counts.
Where You'll Be
0%
Accurate stock levels 24/7
0 min
Inventory check time
0%
Savings on purchases
✦ ✦ ✦ ✦ ✦
Perfect Match
Your first reconciliation shows 100% accuracy. When staff logs an item, your phone report updates instantly.
Precise Inventory Tracking at Your Fingertips
Assetsy combines receipts, consumption, stock levels, and expiration dates in one app.
Automatic Balance
Receipts and consumption update stock levels in real-time without manual calculations.
Add by Photo
Snap a photo and AI instantly recognizes the item. Add new inventory in seconds.
Mobile Scanner
Scan barcodes with your phone camera. Complete warehouse inventory in 10 minutes.
Export Reports
Ready-made reports for accounting in Excel or PDF with one click.
How It Works
01
Add Your Items
Import your list from Excel in 5 minutes or create item cards manually.
02
Receive & Consume
Staff logs transactions via phone app. Just scan the code.
03
Verify Stock
Run quick inventory checks to ensure data accuracy.
04
Get Reports
Daily summaries of consumption and purchases for decision-making.
Why Assetsy?
| Criteria | Assetsy | Excel Spreadsheets | Complex ERP Systems |
|---|---|---|---|
| Real-time updates | ✓ Yes | ✕ No | ✓ Yes |
| Mobile scanning | ✓ Built-in | ✕ No | ✕ Requires hardware |
| Setup complexity | ✓ 5 minutes | ⚠ Medium | ✕ Months |
| Expiration tracking | ✓ Auto-alerts | ✕ Manual | ⚠ Complex setup |
Simple Pricing, Full Control
✓ Unlimited items ✓ Team access ✓ Instant reports ✓ Activity history ✓ Unlimited workspaces ✓ Unlimited tags
Monthly
$8.99 /month
Flexible, cancel anytime
3-day free trial Best Value
Annual
$49.99 /year
Save 53% · Cancel anytime
7-day free trial Lifetime
$99.99 one-time
Pay once, own forever
Common Questions
Is it hard to learn?
Intuitive interface and 24/7 support help you start instantly.
Will it fit our workflow?
Flexible import from any spreadsheet and export for accounting software. Easily integrates into your current processes.
Worried about lock-in?
Your data stays yours. Export your complete database to Excel anytime. No long-term contracts.
Assetsy Blog
Tips, guides, and comparisons to help you manage inventory smarter.
Anatoliy Kim · 4 min read 
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Anatoliy Kim · 3 min read 
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Assetsy vs Zoho Inventory: Simple Tracker or Enterprise Platform — Which Do You Need?
Assetsy vs Zoho Inventory compared — pricing, AI features, order management, and platforms. Find the best inventory app for your business.
Anatoliy Kim · 4 min read 
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Assetsy vs Sortly: Same Features, 10x Lower Price — Full Comparison 2026
A detailed comparison of Assetsy and Sortly — pricing, features, ease of use, and which inventory app fits small businesses best.
Anatoliy Kim · 3 min read Get Started in 5 Minutes
01 Point Camera
02 Take a Picture
03 Done!
Take Control of Your Inventory Today
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