Assetsy vs BoxHero: AI-Powered Tracking vs Traditional Inventory App (2026)
Assetsy vs BoxHero compared — pricing, AI features, audit tools, and platforms. Find out which inventory management app fits your business.
Both Assetsy and BoxHero help small businesses track inventory without spreadsheets. But they take different approaches — Assetsy leans on AI and speed, while BoxHero focuses on order management and multi-platform access. Here is how they compare.
Quick Overview
Assetsy is a mobile-first inventory tracker that uses Google Gemini AI to recognize items from photos, scan receipts automatically, and generate barcode labels. It includes a built-in audit mode with Excel reports and team collaboration — all for a flat price with no per-user fees.
BoxHero is a cloud-based inventory management platform from South Korea, founded in 2018. It offers web, iOS, and Android apps with features like low stock alerts, order management (purchase orders, sales orders, invoices), and multi-location tracking. It is used by over 200,000 users in 100+ countries.
Feature Comparison
| Feature | Assetsy | BoxHero |
|---|---|---|
| AI Photo Recognition | ✓ Gemini AI built-in | ✕ Not available |
| AI Receipt Scanning | ✓ AI-powered OCR | ✕ Not available |
| Barcode / QR Scanning | ✓ Phone camera | ✓ Phone camera |
| Label Printing | ✓ 6 layouts + batch print | ✓ Custom barcode labels |
| Low Stock Alerts | ✕ Not available | ✓ Built-in |
| Order Management | ✕ Not available | ✓ PO, SO, invoices |
| Inventory Audit | ✓ Built-in with Excel reports | ✕ Not available |
| Team Collaboration | ✓ Unlimited (Pro) | ⚠ 3 members (add-on $5/each) |
| Multi-Location | ✓ Multi-workspace | ⚠ 3 locations (add-on $10/10) |
| Export to Excel/PDF | ✓ One-click export | ✓ Excel export |
| Localization | ✓ 9 languages | ⚠ Korean + English |
| Platforms | ✓ iOS + Android | ✓ iOS + Android + Web |
Pricing Comparison
Pricing models are very different. Assetsy charges a flat fee; BoxHero charges per team plus add-ons.
Assetsy — flat pricing, all features included:
- Monthly: $8.99/month
- Annual: $49.99/year (saves 53%)
- Lifetime: $99.99 one-time payment
- Unlimited items, unlimited team members, all features
BoxHero — base + add-on pricing:
- Free: 1 user, 100 items, basic features
- Business: $20/month ($216/year) — 3 members, 1,000 items, 3 locations
- Extra members: +$5/month each
- Extra items: +$10/month per 1,000
- Extra locations: +$10/month per 10
A 5-person team with 3,000 items on BoxHero Business costs $50/month ($20 base + $10 for 2 extra members + $20 for 2,000 extra items). The same team on Assetsy costs $8.99/month — with unlimited items and members included.
Assetsy Pros & Cons
✓ Pros
- AI photo recognition (Gemini) auto-fills item name, description, and category
- AI-powered receipt scanning with OCR
- Built-in inventory audit mode with Excel reports
- QR and barcode label printing with 6 layout options
- Unlimited items and team members on all plans
- Affordable flat pricing with lifetime option
- Available in 9 languages (EN, DE, ES, FR, IT, JA, KO, PT-BR, RU)
✕ Cons
- No web dashboard
- No low stock alerts
- No order management (PO/SO/invoices)
- Newer product with smaller user base
BoxHero Pros & Cons
✓ Pros
- Available on iOS, Android, and web
- Low stock alerts with safety stock thresholds
- Order management: purchase orders, sales orders, invoices
- Multi-location tracking
- Inventory analytics and reports
- Free tier for 1 user with 100 items
- 200,000+ users worldwide
✕ Cons
- No AI-powered features
- No receipt scanning
- No inventory audit mode
- Costs scale quickly with add-ons (members, items, locations)
- Limited to 3 members and 1,000 items on base Business plan
Who Should Choose Assetsy?
Assetsy is the better choice if you:
- Want AI to speed up data entry — snap a photo and Gemini fills in item details instantly
- Track purchases with receipts — scan receipts, link items, and see spending stats
- Run regular inventory checks — built-in audit mode with Excel report generation
- Have a growing team and do not want per-user fees
- Want simple, predictable pricing — one price, all features, no surprises
Who Should Choose BoxHero?
BoxHero may be better if you:
- Need a web dashboard for desktop inventory management
- Manage purchase orders and sales orders as part of your workflow
- Rely on low stock alerts to avoid stockouts
- Want a free tier for solo use with under 100 items
The Verdict
If your priority is speed of data entry and keeping costs flat as your team grows, Assetsy delivers more value. AI recognition, receipt scanning, audit mode, and unlimited team access at $49.99/year is hard to match — BoxHero’s base plan alone costs over 4x more per year, and the price goes up with every extra member or item batch.
BoxHero is a strong choice if you need order management workflows (PO/SO/invoices), low stock alerts, or cross-platform access today. It is a mature product with a large user base. But for pure inventory tracking with smart automation, Assetsy has the edge.
Assetsy offers a 3-day free trial with full access to all features. No credit card required.
Frequently Asked Questions
Is Assetsy free to use?
Can I switch from BoxHero to Assetsy?
Does BoxHero have AI features?
Which app supports more platforms?
Do I need extra hardware for barcode scanning?
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